Section 1. Structure. Friends of the Atascocita Library(FOAL) is a non-profit corporation under the laws of the state of Texas, filed in July, 1991.
Section 2. Purpose. The purpose of FOAL shall be to promote the cause of the Atascocita Branch Library in the community by holding fundraising events and cultural activities, focusing public attention on library services, facilities and needs, and receiving and encouraging gifts of books, magazines, desirable collections, endowments and bequests.
Section 3. Membership. Membership in FOAL shall be open to all individuals, families, and representatives of organizations and clubs in sympathy with its purposes. Upon payment of any applicable dues, an individual, family, organization or club through its representatives shall become a member of FOAL. Each member who is current in payment of dues shall be entitled to one vote.
Section 4. Dues. The annual dues, May 1 – April 30, shall be set by the Board of Directors,
Section 5. Amendments. The Bylaws may be amended at any regular meeting of this organization by two-thirds of the members present, provided that notice of the proposed amendment shall have been mailed to all members at least two (2) weeks before said meeting.
Section 6. Parliamentary Authority. All meetings shall be conducted according to Robert’s Rules of Order, Revised, except when in conflict with these Bylaws or with the laws of the State of Texas.
Section 7. Fiscal Year. FOAL’s fiscal year shall end on April 30 of each year.
Section 1. Principal Place of Business. The principal place of business shall be located at 19520 Pinehurst Trail Dr., Humble, TX, 77346.
Section 2. Registered Office and Registered Agent. FOAL shall have and continuously maintain in the State of Texas a registered office and a registered agent whose office is FOAL’s registered office, as required by the Act.
Section I. Board of Directors. The direction of affairs of this organization shall rest with the Board of Directors consisting of the officers and standing committee chairmen. The branch librarian and the county librarian shall be ex officio members.
Section 2. Powers of the Board of Directors. The property, business, and affairs of FOAL shall be managed and controlled by the Board of Directors, subject to the restrictions imposed by law, the Articles of Incorporation, and these Bylaws. The Board of Directors shall exercise all the power of the Corporation.
Section 3. Officers. The officers shall be President, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer, elected annually.
Section 4. President. The President shall be the principal executive officer of FOAL and shall, in general, preside, supervise and control all the business and affairs of FOAL. The President shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board.
Section 5. Vice President. In the absence of the President or in the event of the President’s inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as may be assigned by the President.
Section 6. Recording Secretary. The Recording Secretary shall keep the minutes of the membership and of the Board in books for that purpose; give all notices in accordance with the provisions of these bylaws; and be custodian of the corporate records. The Recording Secretary shall perform such other duties as may be assigned by the President.
Section 7. Corresponding Secretary. The Corresponding Secretary shall take care of all correspondence of FOAL. The Corresponding Secretary shall perform such other duties as may be assigned by the President.
Section 8. Treasurer. The Treasurer shall have charge and custody of and be responsible for all funds of FOAL, and in general perform all duties incident to the office of Treasurer.
- All checks shall be properly endorsed with two(2) signatures, one being either the Treasurer or President; and the second being an elected member of the Board who is registered on the FOAL bank account.
- All expenditures outside the approved annual FOAL budget shall require approval of the Board.
- The Board of Directors, at its discretion, shall appoint an auditor who is not a FOAL officer, to audit the Treasurer’s books.
- A monthly Treasurer’s report shall be given at each Board meeting.
Section 9. Standing Committees. The Standing Committees shall be as follows: Fund Raiser, Publicity, Newsletter Editor, Volunteer, Membership, Corporate Liaison, and others as may be needed. The Standing Committee Chairpersons shall be appointed by the President with the approval of the officers. The President is an ex officio member of all committees, with the exception of the Nominating Committee.
Section 10. Special Committees. With the approval of the Board, the President may decide to establish such other committees as may be necessary. The President shall appoint the Chairperson who shall select members.
Section 11. Nominating Committee. Nominations for officers shall be presented annually by a Nominating Committee of three, appointed by the President with the approval of the Board. At least one member of the Committee shall not be a member of the current Board. Officers shall be nominated by the Nominating Committee at least one month before the annual membership meeting. The nominations made with the consent of the nominee shall be submitted in writing to the membership at least two weeks prior to the annual meeting. Additional nominations may be made from the floor with the consent of the person being nominated.
Section 12. Elections and Vacancies. The officers shall be elected at the annual meeting by a majority of the members attending. Vacancies arising on the Board shall be filled by appointment made by the remaining Board members for the duration of the unexpired term.
Section 1. Annual Meeting. FOAL shall hold its annual meeting in May for the purpose of election of officers, to receive various reports, and to enact any other business. Decisions at the annual meeting shall be made by a majority of those present and voting. A written notice of the date and time of the meeting shall be sent to each member at least two weeks in advance. In addition, notices of the meeting will be posted in the library.
Section 2. Special Meetings. A special meeting may be held as directed by the President, provided the membership is notified with the business to be transacted stated.
Section 3. Board Meetings. The board shall meet monthly on the second Tuesday of the month unless otherwise ordered by the Board. A quorum shall consist of half of the board membership. Decisions shall be made by a majority of board members attending and voting.